Campus Security Authorities (CSA)
- What is the Jeanne Clery Act?
- What is a Campus Security Authority (CSA)?
- Chief’s Annual Letter to the Campus Security Authorities
- UW Clery Committee
- Resources for Campus Security Authorities
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), as part of the Higher Education Opportunity Act, is a federal law that requires colleges and universities to disclose certain timely and annual information about campus crime and security policies. All public and private institutions of postsecondary education participating in federal student-aid programs are subject to this requirement.
The Clery Act requires colleges and universities to:
- Publish an annual report disclosing campus security policies and documenting three calendar years of select campus crime statistics.
- Provide crime statistics to the U.S. Department of Education.
- Issue timely warnings about Clery Act crimes that pose a serious or ongoing threat to students and employees.
- Keep a public crime log accessible to the public.
- Uphold basic rights for survivors of sexual assault.
Campus crime, arrest and referral statistics include those reported to the University of Washington Police Department, those designated as campus security authorities, and law enforcement agencies who provide services to University of Washington owned and leased properties.
The Clery Act is named in memory of 19-year-old Lehigh University freshman Jeanne Ann Clery, who was raped and murdered on April 5, 1986, while asleep in her residence hall room. Her parents, Connie and Howard Clery, later discovered that students hadn’t been told about 38 violent crimes on the Lehigh campus in the three years before her murder. They joined with other campus crime victims and persuaded Congress to enact this law, which was originally known as the “Crime Awareness and Campus Security Act of 1990.” A 1998 amendment formally named the law in memory of Jeanne Clery.
A Campus Security Authority (CSA) is (1) An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline and campus judicial proceedings. This broad category includes deans, coaches, faculty advisors to student groups, resident advisors, monitors who maintain access to the residence halls/fraternities/sororities, as well as others; (2) Members of the UW Police Department, security personnel (such as UWMC Public Safety), safety monitors and safety escorts; (3) Individuals or organizations to whom criminal activity on campus should be reported.
Do you believe you are a CSA, but you have not been previously contacted by us to collect data or participate in training? Please email us and let us know of your status as a CSA.
If you are a CSA, you are required to review the training on an annual basis. If you have not done so yet, please review the training now.
To: Deans, Department Heads, Faculty Advisors, Directors, Coaches and Others
From: John N. Vinson, Ph.D., Chief of Police
Date: January 11, 2018
Re: Crime Statistics Reporting Requirements for 2017
The University of Washington Police Department is required to report “statistics concerning the occurrence of certain criminal offenses reported to the local police agency or any official of the institution who has significant responsibility for student and campus activities.” This is done according to federal law, specifically The Student Right to Know and Campus Security Act of 1990 (re-named the Clery Act in 1998).
Federal law defines four categories of a Campus Security Authority:
- University Police
- Non-police security staff responsible for monitoring University property
- Staff members/offices designated under UW policy as those to whom crimes should be reported
- “Officials with significant responsibility for student and campus activities”
Your employment position is identified as a Campus Security Authority.
The definition of “Campus Security Authority” is as follows: “An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings.” For example, a dean of students who oversees student housing, a student center or student extra-curricular activities, has significant responsibility for student and campus activities. Similarly, a director of athletics, team coach or faculty advisor to a student group also has significant responsibility for student and campus activities. A single teaching faculty member is unlikely to have significant responsibility for student and campus activities, except when serving as an advisor to a student group. A physician in a campus health center or a counselor in a counseling center whose only responsibility is to provide care to students is unlikely to have significant responsibility for student and campus activities. Also, clerical staff are unlikely to have significant responsibility for student and campus activities. If you believe there are other individuals in your department who fit the definition of Campus Security Authority, please pass this information on to them as well.
The criminal offenses that are required to be reported are murder/non-negligent manslaughter, negligent manslaughter, sex offenses (like rape, statutory rape, incest) robbery, aggravated assault, burglary, motor vehicle theft, domestic violence, dating violence, stalking, arson, liquor law violations, drug violations and/or illegal weapons possession. We are also required to report statistics for hate (bias) related crimes for the following classifications: murder/non-negligent manslaughter, negligent manslaughter, sex offenses (like rape, statutory rape and incest), robbery, aggravated assault, burglary, motor vehicle theft, arson, larceny, vandalism, intimidation, and simple assault. We are required to report offenses that occur on campus, in residence facilities, in non-campus property and on public property.
If you are aware of a reportable crime that occurred in 2017 and it was not already reported to the University of Washington Police Department, please use this link to the Campus Security Authority Crime Report Form and provide information to UW Clery Coordinator by March 31, 2018 so it can be included in the official crime statistics. You can also scan and send the crime report to the Clery Coordinator at email@example.com.
In addition, if a Campus Security Authority receives a report of a serious crime that may cause an ongoing threat to the University of Washington community, that individual should not wait until the end of the year to report the incident. The institution has a responsibility to notify the campus community about any crimes that pose an ongoing threat to the community, and as such, Campus Security Authorities are obligated by law to report crimes immediately to the University of Washington Police Department.
If you have any questions about this request, or you would like to discuss the specifics about an incident, please feel free to call the Clery Coordinator, Major Steve Rittereiser at (206) 221-1967.
UW Clery Committee
The UW Clery Committee was born on October 3, 2012 and reports to the Vice President for Student Life. The Committee’s charge is to advise the Vice President for Student Life and other University leaders on issued related to compliance with the Clery Act. The Committee works collaboratively with campus departments and stakeholders to meet the goal of annual compliance with the law.
The UW Clery Committee members include representatives from the following departments: Attorney General’s Office, Bothell Security, Community Standards & Student Conduct, Environmental Health & Safety, Emergency Management, Facilities Services, Global Affairs, Harborview Security, Health & Wellness, Human Resources, Intercollegiate Athletics, International Programs and Exchanges, Office of the Registrar, SafeCampus, Title IX, UWMC Security and UW Police Department.
The next UW Clery Committee meeting is scheduled for: To Be Announced.